Feature
Student Information System
Contacts, pickup authorization, documents, billing, and history organized on a single student profile, kept current everywhere else it matters.
Why It Matters
The file that never falls out of date
Butterfli's Student Information System keeps every detail. Contacts, documents, billing, program history, and internal notes are all on one profile, updated once and reflected everywhere it's used. Update an allergy in the morning, and it's already correct on the classroom's safety card by the time anyone needs it.
Student Profile
One profile, every detail
Basic information, allergies, medication, and dietary restrictions sit at the top, since staff need them at a glance. Tabs for Contacts, Billing, Payers, Documents, Forms, and more keep the rest organized without ever feeling buried.
Contacts & Pickup Authorization
Know exactly who's allowed to pick up
Parents and guardians are listed with a clear primary caregiver, alongside everyone else authorized to pick up that child, like a grandparent, an aunt, a family friend. With contact information staff and teachers can act on immediately.
Program & Classroom History
A record of where a child has been, and where they're going
See every program and classroom a child has been enrolled in, past and upcoming, with eligibility and enrollment periods at a glance. If a program still needs a classroom assignment, Butterfli flags it before it becomes a first-day scramble.
Tags
Custom tags, instantly searchable
Create tags that matter to your school and see at a glance how many students share each one. It's a small feature that makes classroom-wide awareness a lot less reliant on memory.
Internal Notes
Institutional memory, not sticky notes
Keep internal, administrative notes for each child, which are timestamped and attributed to whoever wrote them. When a staff member changes or a question comes up months later, the context is already there instead of living in someone's memory.
One record, trusted by everyone who needs it
Common Questions
Our team helps import your existing student records as part of onboarding, so you’re not re-entering files by hand. Most schools are fully set up within their first couple of weeks.
Yes. Allergy, medication, and dietary information entered on a student’s profile flows directly to that classroom’s Safety Card. There’s no second form to remember to update.
Internal notes are for staff only. They’re never shown to parents or guardians, and every note is attributed to the staff member who wrote it, with a timestamp.
Butterfli is built in Canada, for Canadian schools. That means Canadian data residency and support staying aligned with PIPEDA — student records included.
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