Feature
Billing and Payments
Invoice in minutes, collect payment automatically, and give families a simple, secure way to pay from any device - while you keep a clear view of revenue.
Why It Matters
Tuition shouldn't be the hardest part of running your school
Butterfli's Billing and Payments turns tuition into something that mostly runs itself. Invoices go out automatically, payments come in on schedule, and families get a simple place to pay, while you get a clear, real-time picture of what's coming in.
Invoicing
Generate invoices in seconds, one-time or recurring
Build a manual invoice for a single student, or set up recurring tuition that goes out on its own each month. Add separate line items (like tuition, a field trip fee, a late pickup charge) so every charge on an invoice is tracked individually instead of lumped into one number.
Family Payment Portal & Autopay
Payments that arrive on time
Parents log into their own portal to see what's due and pay it. No more phone calls and no chasing. Once a family sets up Autopay, tuition is collected automatically on schedule instead.
Revenue Reporting
See where your revenue stands
A built-in graph report shows collected revenue and expected revenue, so you're not exporting numbers into a separate spreadsheet just to answer a basic question: are we on track this month?
Secure by design, compliant by default
Payment data is encrypted and tokenized, processed through PCI DSS–compliant providers, so sensitive card and banking details never sit unprotected.
Less time on tuition, more predictable revenue
Common Questions
Card and bank transfer payments run through standard processing fees, same as any payment platform.
Payment details are encrypted and tokenized and processed through PCI DSS-compliant providers. Butterfli never stores raw card or bank numbers directly.
Yes. Tax receipts can be generated automatically and are accessible to families directly through the platform.
Yes. A field trip fee, a late pickup charge, or any other one-time cost can be invoiced manually at any time, separate from recurring tuition.
Create and Send Invoices
Flexible, accurate billing in seconds
- Generate one-time or recurring tuition invoices instantly
- Add line items for tuition, materials, or extended care
- Automatically calculate totals with built-in accuracy
- Preview, edit, and schedule invoices ahead of time
Accept Payments Online
Seamless payments for families and schools
- Accept credit cards, debit cards, and bank transfers
- Enable secure online payments through trusted partners
- Automatically issue receipts and track transactions
- Maintain consistent cash flow with faster collections
Mobile Payments
Billing that works anywhere, anytime
- Let families view and pay invoices from any device
- Allow parents to securely add and update payment methods
- Enable autopay to reduce missed and late payments
- Give families a simple, self-serve payment experience
Security and Compliance
Built to protect your school and your families
- Never store sensitive card or banking information on your system
- Protect data with encryption and secure tokenization
- Stay compliant with industry standards
- Process payments through PCI DSS–compliant providers
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